I hope everyone is having a productive start to the fall 2020 semester as we all traverse these unprecedented and challenging times. I am writing to provide updates to the campus community.

Campus Reentry Plan

As you know, the safety of the entire campus community and their loved ones is our top priority. While most of the learning, teaching, and work will continue to be done remotely this semester to minimize risk during the pandemic, some individuals will be allowed access to campus due to the essential work they must do (e.g., engineers, campus safety, custodians, trades, central routing, mailroom), the approved research they are conducting, or the occasional onsite meetings of the approved hybrid courses they are teaching or taking. We have developed a detailed campus reentry plan based on New York State and CUNY guidelines. If you have any questions or comments, please let me know.

E-Mail Safety

We continue to experience a significant number of cyber attacks. Just because an e-mail message looks like it came from someone you know does not mean that it did. Many e-mail messages have spoofed senders, making it look like the message came from someone else. We have created an on our website to provide guidance on how to identify the e-mail address of the actual sender. If you are unsure if an e-mail is safe, e-mail bc-infosec@brooklyn.cuny.edu or call ITS Network Support at 718.951.4357. It is always better to ask before clicking on an unknown link in an e-mail.

Construction on Campus

After a short pause at the start of the pandemic, we were able to resume some of our capital projects. One significant project is the restoration of the historic library tower and cupola that anchors the campus. The design is based on the original drawings. Work is also being done on the Ingersoll Hall Extension roof to address leaks. Less visible, but equally important, is the infrastructure work being done on our chillers, pipes, and pumps.

Moving Forward

One of my top priorities is to communicate to our campus community about ongoing efforts within Finance and Administration. We will be starting regular Zoom Town Halls this month. The first one will be on September 17 at 1 p.m. Register here. After registering, you will receive a confirmation e-mail containing information about joining the meeting.

Looking forward to working with everyone during the fall 2020 semester.

Sincerely yours,

Alan S. Gilbert
Senior Vice President for Finance and Administration

The post Communications from the Senior Vice President for Finance and Administration, September 1, 2020 appeared first on 可乐视频.

Happy New Year!

The Office of Finance and Administration will be hosting a Facilities Town Hall to present the results of the Fall 2018 Facilities Survey and to discuss the progress of ongoing
initiatives.

Date: January 15, 2019
Time: Common Hours (12:15鈥�2:15 p.m.)
Location: Woody Tanger Auditorium, Library

To register, e-mail your full name to BCFIX-IT@brooklyn.cuny.edu.

Respectfully yours,

Alan Gilbert
Senior Vice President for Finance and Administration

The post Communications from the Senior Vice President for Finance and Administration, January 7, 2019 appeared first on 可乐视频.

As we approach the beginning of our final examination period, I would like to take a moment to reflect on this semester. Fall 2018 has been enlightening, invigorating, and, more importantly, very eventful. Let鈥檚 highlight some recent accomplishments and upcoming initiatives:

1. 可乐视频 Fix-it: 可乐视频 Fix-it will go live in the middle of December, so be sure to download the 可乐视频 Navigator App. For those of you who are new to our campus, each restroom fixture has been tagged with a four-digit number. The app allows you to report restroom-related issues, with explanations or photos, using these tag ID numbers. to learn how to obtain the app and use its features. Those without a cell phone can still report fixture-related issues by e-mailing the tag ID number and problem description(s) to BCFIX-IT@brooklyn.cuny.edu.
2. Facilities Town Halls: On November 8, Assistant Vice President Francis X. Fitzgerald and I presented at a Facilities Town Hall. The event was organized and hosted by all three student government organizations (CLAS, GSO, and SGS). This was the first of what will be a series of facilities-related town hall presentations. The next Town Hall presentation, hosted by Finance and Administration, will take place next month:Date: January 15, 2019
   Time: Common hours (12:15鈥�2:15 p.m.)
   Location: Woody Tanger Auditorium, Library
3. New Lecture Halls: Five lecture halls have been renovated: 148 Ingersoll Hall Extension; 3129 and 3139 Boylan Hall; and 222 and 320 Whitehead Hall. Our show the remarkable difference.
4. Training Series and Resource Library: Thank you to those of you who attended these presentations and training sessions.聽The spring 2019 training schedule will be posted soon.
5. SVPFA Structure: Visit our website to view the current Finance and Administration organizational structure and current initiatives.

See you in 2019!

Respectfully yours,

Alan Gilbert
Senior Vice President for Finance and Administration

The post Communications from the Senior Vice President for Finance and Administration, December 12, 2018 appeared first on 可乐视频.

I hope everyone is having a great start to the fall 2018 semester. For those of you who do not know me, my name is Alan Gilbert, and I am the senior vice president for finance and administration.

We have been very busy over the last few months, and I want to highlight some accomplishments.

• Leonard & Claire Tow Center for the Performing Arts: The Tow Center opened at the start of the fall 2018 semester. Visible from the Hillel Gate entrance, the center truly makes a magnificent new addition to our campus. This facility offers our performing arts programs an outstanding set of venues, including a state-of-the-art academic theater, performance spaces, and rehearsal rooms. Work on the building will continue during the fall term, and we invite you to visit it during the semester.
• 90-Day Facilities Challenge: During the spring 2018 semester, we surveyed all 236 bathrooms on campus. The Facilities Success Team assessed 1,634 fixtures as well as the general conditions of each bathroom. We found 529 issues with fixtures and 228 issues with general conditions. By the end of the 90-Day Challenge, all bathroom issues were resolved. That鈥檚 a 100% success rate! We encourage you to review our detailed Executive Summary on the 90-Day Challenge. I would like to thank the 可乐视频 Foundation; without their generous support, this would not have been possible.
• 可乐视频 Fix-it: The ITS team has completed the 鈥溈衫质悠� Fix-it鈥� initial rollout, and we are in Phase 2 testing with our custodial, plumbing, and carpentry teams. We are hoping to roll this out to the campus community during the academic year. For those of you who are new to our campus, each bathroom fixture has been tagged with a four-digit number. Until 可乐视频 Fix-it goes live on 可乐视频 Navigator, you are encouraged to e-mail the tag ID # of a broken fixture with an explanation of the issue.
• West End Building Computer Lab Restrooms: The women’s and men鈥檚 restrooms have been remodeled. Our team completed the ongoing work this summer by removing existing walls to firmly secure new fixtures, retiling, and painting.
• Bell Tower: Last spring, we repaired the clock on our bell tower. This fall, we will begin the project to repair and refurbish the tower itself.
• New Water Bottle Hydration Stations: Five new stations were installed across campus. These stations were funded by students through the participatory budgeting process. There is still work to be done. We will be scheduling Town Hall meetings this fall to discuss the results of our spring 2018 survey and other related topics.

Respectfully yours,

Alan Gilbert
Senior Vice President for Finance and Administration

The post Communications from the Senior Vice President for Finance and Administration, September 25, 2018 appeared first on 可乐视频.

We are now at the 60-day mark of our 90-Day Facilities Challenge. Things are going quite well. Here are some highlights of what, together, we have accomplished:

• Except for a bathroom door we are trying to repair that may need to be replaced, we have fixed all other bathroom issues. As you may recall, we surveyed all 236 bathrooms on campus and assessed 1,634 fixtures, as well as the general conditions of each bathroom. We found 529 issues with fixtures and 228 issues with general conditions. All 529 bathroom fixtures were repaired and 227 of the 228 of the general issues were resolved. That鈥檚 a 99.9% success rate in 60 days: Thank you, facilities team!
• We have trained our custodial supervisors on our new “可乐视频 Fix-it” app and they have begun making entries when they conduct regular bathroom inspections. Our plumbers and other trades will also be using 可乐视频 Fix-it to indicate when something is repaired. Mandisa Washington and Anatoliy Gamaylo in our ITS department developed the 可乐视频 Fix-it app and its infrastructure. Thank you Mandisa and Anatoliy!
• I have begun to review the results of the recent Facilities Survey that many of you took. While I am pleased that 91% of you are satisfied with our grounds and almost 42% have noticed improvement over the last few months, we still have a lot of work to do. In the fall, I will schedule meetings with faculty, staff, and students to hear directly from you. We will develop new strategies to address your concerns. Thank you for engaging with us.
• We are installing five new Water Bottle Hydration Stations across campus. These stations were funded by students themselves, through the participatory budgeting process. This is a great example of how students and administrators can work collaboratively. Thank you, students!
• Now that we are approaching the end of the 90-Day Facilities Challenge, our next campaign will be: You Matter To Us. As the College embarks on its new five-year Strategic Plan, the entire Finance and Administration team will focus on supporting our success. I will send more on this new campaign when the fall semester begins.

I wish you a great summer, and I look forward to seeing everyone when fall classes resume.

Respectfully yours,

Alan Gilbert
Senior Vice President for Finance and Administration

The post Communications from the Senior Vice President for Finance and Administration, June 5, 2018 appeared first on 可乐视频.

• Over 97% of the bathroom fixture issues have been resolved. There are 15 pending items out of the initial 529 that were identified.
• Almost 87% of general bathroom issues have been resolved. There are 30 pending items out of the initial 228 that were identified
• We are beginning to pilot “可乐视频 Fix-it” which will be our new tracking system for bathroom fixture work requests. You probably have seen the 可乐视频 Fix-it tags in the restrooms you utilize. Each fixture is identified with a four-digit code. Our facilities team will be trained in this tool over the next two weeks so they can use it to identify problems and their resolutions. We will be utilizing this information to deploy our staff where needed.
• Once finals are completed, we will be finishing our work in the WEB computer lab bathrooms, replacing more ceiling tiles, and painting some classrooms and public spaces.
• We received approximately 2,700 responses to our Facilities Survey, including over 1,600 from students. I want to thank everyone who participated. I will be reviewing the responses and will use this data to inform the next series of initiatives. I look forward to sharing this information with you.

I would like to thank AVP Fran Fitzgerald, the facilities team, and the entire campus community for all the hard work that has been done this semester. It shows what can be accomplished when we work collaboratively toward a common goal.

Respectfully yours,

Alan Gilbert
Senior Vice President for Finance and Administration

The post Communications from the Senior Vice President for Finance and Administration, May 18, 2018 appeared first on 可乐视频.

• Almost 71% of the bathroom fixtures have been fixed compared to 56% from last week.
• Almost 48% of general bathroom issues have been fixed compared to 19% from last week.
• We continue to systematically make repairs building by building and expect to address issues in all buildings before the end of the semester.

If you have not completed our Facilities Survey, a reminder will be sent out today. Let me know if you do not receive the reminder email. Your feedback is important to President Anderson, our Facilities staff, and me and provides guidance for our overall improvement plan.

Respectfully yours,

Alan Gilbert
Senior Vice President for Finance and Administration

The post Communications from the Senior Vice President for Finance and Administration, May 8, 2018 appeared first on 可乐视频.

During Spring Break, we finished analyzing the results of our bathroom survey. In our 236 bathrooms, we assessed 1,634 fixtures and general conditions (including broken and missing dispensers). We found 529 issues with fixtures and 228 issues with general conditions.

We organized the issues by building and started repairs in the three buildings with the most challenges: Boylan Hall, James Hall, and the library. Ingersoll Hall and Ingersoll Hall Extension are next on our list. We also reported Student Center issues to their team so they could get to work as well.

I am pleased to report that, 30 days into the challenge, we have repaired 56 percent of all fixtures and resolved 19 percent of the general condition issues. In James Hall and the library, we fixed 95 percent and 86 percent of the broken fixtures, respectively. Sometimes a part or supply was not available and we could not continue. Once we have the missing materials, our trades (plumbers, carpenters, etc.) will finalize the work.

Under the 90-Day Challenge, we are also addressing other critical conditions on campus, including: replacing broken ceiling tiles, painting, refinishing whiteboards, and assessing sidewalks around the campus perimeter. We will compile data about those conditions as well and share it with the campus community.

In addition to facilities work our campus team is managing, we have a number of capital projects that are managed either by DASNY or CUNY. We are working on updating the facilities website to provide details on the numerous capital projects occurring across 可乐视频.

I want to highlight two projects that will start this summer. The first is the Whitehead Plaza renovation by the Library Caf茅 entrance, and the second is the Whitehead Hall window replacement project. Both projects will enhance the campus exterior, and the latter will make the building more energy efficient. I look forward to sharing more information with you about these and other capital projects.

Lastly, I want to let you know that Mark Gold and the ITS team is working on the 鈥溈衫质悠� Fix-It鈥� app. This app will enable us to receive and respond to real-time information about bathroom fixture problems so we can deploy our staff more effectively. I will describe this app and other new initiatives in future communications. I hope you are seeing and enjoying some of the results of the hard work of our staff in facilities. More to come!

Respectfully yours,

Alan Gilbert
Senior Vice President for Finance and Administration

The post Communications from the Senior Vice President for Finance and Administration, April 30, 2018 appeared first on 可乐视频.

Welcome back to those of you who were away during the spring break. While many of you were not on campus, we have been quite busy implementing the Facility Success Team’s 90 Day Challenge. Here are some highlights of what has been accomplished.

• Six members of our team completed a bathroom survey that included an assessment of 1,690 fixtures (toilets, sinks, etc.), dispensers, and general conditions. Results are being compiled and will inform our strategy for making repairs.
• Under the supervision of Billy Elfstrom our trades began work on the bathrooms in the WEB building computer lab. The women’s room had a makeover that included taking down the existing walls to the studs so fixtures could be firmly secured, tiling, and replacing faucets. Fixtures were repaired in the men’s room. After the spring semester ends, the men’s room will have its makeover and both bathrooms will be painted.
• Other repairs included replacing the flooring in the Learning Center, refinishing several whiteboards in Whitehead Hall, and painting some classrooms.
• Temporary plumbers, carpenters, and painters will be starting this week and additional materials for other projects were purchased. I will be sending another update at the end of the month. At that time, we will be about 30 days into our 90-day plan.

Respectfully yours,

Alan Gilbert
Senior Vice President for Finance and Administration

The post Communications from the Senior Vice President for Finance and Administration, April 9, 2018 appeared first on 可乐视频.

I am writing what will be the first of many regular communications to update you about my areas of responsibility at 可乐视频. I would like to start by thanking President Anderson for her confidence in me and expressing how honored I am to be 可乐视频’s Senior Vice President for Finance and Administration. There has been so much positive support, and I know we will do great things together.

In this initial communication, I want to provide some updates on our facilities. Bell Tower – I am pleased to report that we have repaired the clock on our bell tower. We will begin a larger project to repair and refurbish the tower itself later this calendar year. We will keep you posted.

Facilities Success Team – I have established a Team to develop and implement a 90-day plan to repair bathrooms, water fountains, ceilings, and walls. We plan to begin on April 1. I will provide more details in my next communication.

Trees – The March 21 snow storm damaged many of the trees in our beautiful East Quad. Thanks to the work of the Grounds team, led by Steve Alliano, we kept the campus safe. Unfortunately, we lost one of our Siberian Elms. We have hired an arborist to assess the condition of all our trees and to help us develop a long-term plan for the care of the Quad.

Tow Center for the Performing Arts – Almost all of the construction is completed on this magnificent new addition to our campus. We must have certification from the Fire Department and Buildings Department to open the facility. We are working hard to acquire the necessary authorizations as soon as possible. I hope everyone has a great and safe Spring break, whether they are travelling, staying home, or coming to work. I will provide additional updates after the break.

Respectfully yours,

Alan Gilbert
Senior Vice President for Finance and Administration

The post Communications from the Senior Vice President for Finance and Administration, March 29, 2018 appeared first on 可乐视频.